Minutes of the statutory meeting of the X Y Co. Ltd. held on……….day of
……….20……….at……….P,M. at the registered office of the Company.
Present
1. Mr. . ……………….. Chairman
2. Mr . ……………….. Director
3. Mr . ……………….. Director
4. Mr . ……………….. in person
5. Mr . ……………….. in person
6. Mr . ………………… by proxy
7. Mr . ……………….. by proxy
The Secretary of the company read out the Notice convening the statutory meeting and the
statutory report having been duly circulated amongst all the members of the Company as required
under section 165(2) of the Companies Act, 1956 was taken as read.
2. The Chairman informed the members present that the list showing the names, description and
addresses of the members and the number of shares held by them was ready for their inspection
and will remain open for inspection to any member of the Company during the continuance of the
meeting. The Chairman explained the progress in civil work of the Company’s factories, and
pointed out to the members that they may discuss any matter relating to the formation of the
Company and any matter relating to the statutory report. Thereupon some members asked some
questions on the said matters, which were duly replied by the Secretary of the Company to their
entire satisfaction. The Statutory report was unanimously adopted. The meeting terminated with a
vote of thanks to the Chair.
Date……….

Chairman